Workday Finance: eChecks

Last Updated: 09/26/2017

How will the eCheck process be affected?

Do we still do an eCheck to reimburse students and non-employees?

  • You will no longer complete an eCheck to reimburse students and non-employees. Instead, you will fill out the “Non-Employee and Student Expense Reimbursement Form” available on the Accounts Payable website. Please note that this form is not meant for processing taxable payments (e.g. honoraria) and that paper BERFs will no longer be used.
  • Tip: If you will be reimbursing the same student or non-employee more than once, use the Check Request process so this individual is set up in Workday as a check request supplier. If this individual is a one-time visitor to the University of Miami who is not likely to be reimbursed again, use the “Non-Employee and Student Expense Reimbursement Form” available on the Accounts Payable website to process their reimbursement.

Can students and non-employees upload attachments and supporting documentation to the web-based form themselves?

  • Students and non-employees will be able to directly upload attachments and supporting documentation to the web-based form. Upon submission, the information on the web-based form will be moved into Workday to initiate the drafted Ad Hoc Payment transaction.
  • Tip: Sometimes the attachment may not reflect that it has been uploaded immediately. In this case, click “Save for Later” and return to the page to ensure that the document was successfully added.

Will a student or non-employee receive a check for their reimbursement, or is direct deposit available?

  • Direct deposit is not available for student and non-employee reimbursement. Checks will be mailed to the domestic address that the payee provides into the web-based form. If the student or non-employee has an international address, the payee will be directed to contact Accounts Payable directly for additional assistance.