Workday Finance: Travel Card

Updated: 09/26/2017

Is the Travel card changing from US Bank?

  • The travel card is still issued by US Bank. However, there is a new agreement that must be signed in order to receive a new travel card. All old travel cards are invalid as of August 31, 2017. For more information, please contact the Corporate Cards Office at (305) 284-2417 or pcard.ap@miami.edu

Will we reconcile the old and new Travel card in Workday?

  • Travel card transactions incurred prior to September 1, 2017 will be reconciled in Ariba.
  • However, out-of-pocket expenses (not tied to a travel card) prior to September 1 must be entered in Workday on an expense report (with receipts attached).
  • New travel card transactions will be loaded in Workday and reconciled using an expense report with all relevant receipts attached.

How and who should we reimburse for personal travel card transactions moving forward?

  • Any personal transactions tied to the old travel card should follow the same process as today: employee reimburses US Bank directly.
  • Any personal transactions tied to the new travel card should be marked as such in a Workday expense report (beginning on September 1, 2017) and the employee must present a check to the cashier’s office for the total amount.
  • For more information, please contact the Corporate Cards Office at (305) 284-2417 or pcard.ap@miami.edu.