Workday Finance Glossary

Browse the glossary below to become familiar with Workday terminology.

Accounting
  |   Financial Reporting  |  General  |  Procurement & Expenses

Accounting 

Legacy Term Workday Term Definition
As of Date
Date 

Ad Hoc Bank Transactions date field should correspond to the "as of" bank date listed on the Daily Bank Report sent by the Office of the Treasury

Bank Reference
Reference

Bank reference number from the Daily Bank Report 

Cash Journals 
Ad Hoc Bank Transactions 

 

A business process to record after the fact cash deposits or withdrawals, including wire transfers, that appear on the Daily Bank Report sent by the Office of the Treasury

Note: Includes Cash Receipts and Cash Disbursements

Charge-out Item 
Internal Good or Service

An item that is delivered to an internal requester. The item is delivered by an internal entity (instead of an external supplier).

Description
Memo

A description field available at the overall journal summary and journal line level that is used to provide additional details regarding the transaction

Note: Memos are available at a line item level as well as a high level for the overall process

Interdepartmental Requisition (IDR)
Internal Service Delivery (ISD)

A Workday transaction that records critical information related to the item(s) that an ISP provides to a requester. When approved and passed budget checking, it generates revenue for the ISP and expense for the requester.

Journal Entry Form 
Create Manual Journal

A Workday Business Process used for transferring funds from one account to another due to a mistake or from one account to another account within the same department not due to a mistake

Note: The Journal Entry Form will not exist in the Workday system. Create Manual Journals business process will be used for non-cash journal enters that were previously FRS transaction code 060

Manual Accounting Journals 
Accounting Journals

Accounting journals are manual journals that may be used to move funds from one account to another in order to correct a mistake, or to transfer funds within the same department but not due to a mistake.

Note: Accounting Journals are not to be confused with Cash Journals which are covered under a separate business process known as Ad Hoc Bank Transactions

Rate Sheet
Internal Catalog

An ISP’s list of goods and services, their description and associated prices.

 Service Center 
Internal Service Provider (ISP)

Delivers internal goods and/or services to an internal or external entity. ISPs are set up at the department (Cost Center) level.

No Legacy Term

Accounting Journal Statuses

 

Create - Indicates that the journal process has been initiated

In Progress - Journals that have been created and submitted for, but yet to receive approval

Posted - A journal that has been completed, approved and posted to a ledger

Unposted - Journal status used for a previously posted/approved journal to recall the Journal for editing or cancellation due to an error or change

Canceled - A terminated journal that will not be reflected on the financial statements

*Journals may only be unposted and corrected or canceled if the period has not closed*

No Legacy Term


Ad Hoc Bank 
Transactions Statuses

 

 

Draft - An initiated but un-submitted Ad Hoc Bank Transaction

In Progress - A created Ad Hoc Bank Transaction that has been submitted for but not yet received approval

Approved - An Ad Hoc Bank Transaction that has been approved

Cancelled - An Ad Hoc Bank Transaction that has been terminated

No Legacy Term
Create ISD
(Internal Service Delivery)

 

A Workday transaction that records critical information related to goods and services that an ISP provides to a requester

No Legacy Term
Worktag Balancing

 

The use of a balancing fund r to equate debits with credits for financial account transfer transactions such as Accounting Journals

Note: Balancing was performed as a back office function prior to Workday by the Controller's office, this is performed at a Fund level. Workday has the capability to balance by additional worktag elements other than fund, however, for the purpose of use by UMiami all Accounting Journals will be balanced by fund only.


Back To Top

Financial Reporting

Legacy Term Workday Term Definition
Microstrategy
Business Intelligence
A set of methodologies, processes, architectures, and technologies that transform raw data into meaningful and useful information used to enable more effective strategic, tactical, and operational insights and decision-making

 

No Legacy
Term
MS Power BI

A data visualization tool that allows you to create different kinds of graphs or dashboards based on your data.

No Legacy
Term
SSRS
SQL Server Reporting Services
No Legacy
Term
SSRS Reports
A reporting service that uses standard data reports, which are delivered. Allows users to pick a report, set filters and run the report. 


Back To Top

General

Legacy Term Workday Term Definition
Worktags
Account Attribute 

An FDM dimension that is used to facilitate Workday transactions and create financial reports. 

Note: The FRS to FDM tool will provide the associated mappings for FRS data elements to the required Workday worktags

N/A
Driver Worktag

One of four FDM worktags, Grants, Gifts, Projects and Programs that are mutually exclusive and derive certain associated worktag values (i.e. cost centers, fund) within Workday


Back To Top

Procurement & Expenses

Legacy Term Workday Term Definition
American Express/AMEX
US Bank Pcard
US Bank provided MasterCard Pcard for purchase of goods and services
Ariba/ UMeNET
Workday/US Bank

A purchasing system through which requisitions and purchase orders are submitted for goods. The system operates as a virtual mall where users can search, compare and purchase catalog goods as well as create purchase requisitions for non-catalog goods. 

CAR System
Workday/US Bank
SQL Server Reporting Services
N/A
eBERFs
Electronic Business Reimbursement Form
N/A
Expenses
A business processes used to complete various types of expense reimbursements in Workday, including spend authorizations, used for pre-paid expenses and travel cash advances, and expense reports, which are expense reconciliation and reimbursements.


Back To Top