Workday Finance: eChecks

Last Updated: 02/08/2018

How has the eCheck process changed?

How do we reimburse students and non-employees?

  • Complete the “Non-Employee and Student Expense Reimbursement Form” which can be accessed directly in Workday from the UM Quick Links worklet and is also available on the Accounts Payable website. Please note that this form is not meant for processing taxable payments (e.g. honoraria) and that paper BERFs are no longer being used.
  • To reimburse an individual who is a one-time visitor to the University of Miami and is not likely to be reimbursed again, complete the Non-Employee and Student Expense Reimbursement Form (please note: this form is not meant for processing taxable payments (e.g. honoraria). To learn how to access and complete the form, and follow up on requests that have been submitted, please review this tip sheet.
  • Tip: If reimbursing the same student or non-employee more than once, use the Check Request business process. To learn more how to request a check, including creating a payee in Workday and setting up a payment, click here.

Can students and non-employees upload attachments and supporting documentation to the web-based form themselves?

  • Students and non-employees can directly upload attachments and supporting documentation to the web-based form. Upon submission, the information on the web-based form will be moved into Workday to initiate a drafted Ad Hoc Payment transaction.

Will a student or non-employee receive a check for their reimbursement, or is direct deposit available?

  • Direct deposit is not available for student and non-employee reimbursement. Checks will be mailed to the domestic address that the payee provides into the web-based form. If the student or non-employee has an international address, the payee will be directed to contact Accounts Payable directly for additional assistance.