| Category |
Business Process |
Description |
Audience |
Tip Sheet |
Tutorial |
| HR |
Add Additional Job(s) - Hourly Student |
Learn how to add additional jobs for hourly student employees. |
Manager, HR Roles |
 |
N/A |
| HR |
Add Additional Job(s) - Graduate Assistant/Bi-Weekly Stipend |
Learn how to add additional jobs for graduate assistants and bi-weekly stipends, including period activity pay.
|
Manager, HR Roles |
|
N/A |
| HR |
End Additional Job(s) - Hourly Student |
Learn how to end additional jobs for hourly student employees.
|
Manager, HR Roles |
|
N/A |
| HR |
End Additional Job(s) - Graduate Assistant/Bi-Weekly Stipend |
Learn how to end additional jobs for graduate assistants and bi-weekly stipends, including period activity pay.
|
Manager, HR Roles |
|
N/A |
| Category |
Business Process |
Description |
Audience |
Tip Sheet |
Tutorial |
| Entering Time |
Review and Approve Time |
Learn about the review and approval of timecards that have been submitted by the employee, including accessing the timecard approval step, changing time to a different legacy value, and more. |
Timekeeper |
|
N/A |
| Entering Time |
View, Enter, and/or Correct Employee Time Card |
Learn how to change time to a different legacy value, correct time, add time clock event (missed punches), enter multiple time entries at once, substitute holiday, and more. |
Manager, HR Roles, Timekeeper |
|
N/A |
| Category |
Business Process |
Description |
Audience |
Tip Sheet |
Tutorial |
| Compensation |
Compensation Changes for Student Employees |
Learn about Student employee compensation changes for hourly Student employees (UM Student Assistant, Federal Work Study, Miami Commitment), and monthly Student employees (Graduate Assistant or Bi-Weekly Stipend). |
Manager, HR Roles, Finance Roles |
|
N/A |
| Compensation |
View Compensation History |
Learn how to access this report, which lists compensation changes made for employees as a result of compensation events, bonus, and one-time payments, as well as compensation history (all past and present positions), one-time payment (for organization), and more. |
Manager, HR Roles |
|
N/A |
| Category |
Business Process |
Description |
Audience |
Tip Sheet |
Tutorial |
| Payroll Accounting |
Modify Costing Allocations for Federal Work Study (FWS) and Lead Work Miami Job Profiles |
Learn how to modify costing allocations, specifically for student employees in Federal Work Study and Lead Work Miami Job Profiles. |
Cost Center Manager, Finance BPI |
|
N/A |
FAQs for Student Employee Managers and BPIs
Why can’t I add an exempt job on to a student who already has an hourly job?
If a student has an hourly job, it is possible to add a bi-weekly stipend (exempt). The bi-weekly stipend should always be used when the job is project based (not hours required).
I heard that I am never supposed to terminate a student unless they are graduating or leaving the University. Is that true?
You should terminate your student-employee if he/she will no longer work for you.
I cannot find a pre-hire record for the student I am hiring. Why?
Only degree-seeking enrolled students will be available as pre-hires. You may search with the student’s name or with the EMPLID (available also in Canelink) and placing an A in front of the EMPLID. Please call the Student Financial Assistance & Employment office at (305) 284-5212 if you are unable to locate a student pre-hire record, who can assist to verify that the student is a degree seeking enrolled student.
